Data Management Systems (Service)

As increasing amounts of data is collected within the movement, the need for reliable data management systems is becoming more urgent, particularly across key areas such as Cash & Voucher Assistance, Community Engagement & Accountability, Shelter, Health, and Warehouse Management. Data management systems ensure that collected information remains accurate, updatable, securely accessible, and interconnected across systems, enabling long-term tracking, validation, and actionable insights.

Our Data Management Systems service provides powerful tools to:

• Track & manage data – Support longitudinal data collection to monitor trends over time.
• Ensure data accuracy – Validate, update, and correct data even after collection.
• Seamlessly integrate – Link with other platforms (e.g., Kobo) and data sources.
• Enable secure access – Implement role-based access control at every level, down to individual records and fields.
• Automate follow-ups – Trigger notifications, approvals, and data quality enhancements.

Why choose our Data Management Systems service?

• National Societies lead the way – Systems are designed to support localized solutions while ensuring alignment with IFRC and Movement data standards.
• Built for sustainability – We set National Societies up for long-term success with sustainable, tailored solutions – co-designed and developed with them from the start to build the capacity they need to manage the system.
• No service fee – Development costs are covered through project budgets, ensuring accessibility for all.

To support a strong start, we’ve created Data Management System templates that National Societies can use as a foundation. They’re quick to set up, easy to adapt, and flexible enough to fit each NS’s specific context. For example, we’ve developed templates for common use cases such as:

• People Affected Management: Track and manage assistance provided to individuals and families impacted by disasters or crises.
• Shelter: Coordinate and streamline host family and rental assistance programs.
• Community Feedback Management: Collect and manage feedback from communities, treating them as active partners in the response.
• 121/DEH Integration: Easily connect with the 121 Platform and Digital Engagement Hub

By leveraging our Data Management Systems, organizations gain greater control, efficiency, and impact in their humanitarian work.

Let’s build better data solutions, together.